Privacy and Cookie Policy
Please read this Privacy Policy
carefully and ensure that you understand it.
1. Definitions and Interpretation
In this Policy the following terms shall have the following
meanings:
“Account”means an account required to
access and/or use certain areas and features of Our Site;
“Cookie”means a small text file placed on your computer or device by
Our Site when you visit certain parts of Our Site
and/or when you use certain features of Our Site. Details of the
Cookies used by Our Site are set out in Part 14, below; and
“Cookie Law”means the relevant parts of
the Privacy and Electronic Communications (EC Directive) Regulations 2003;
2.
Information About Us
Our Site is owned and operated by Birmingham Music Awards Ltd, a limited company registered in
UK under company number 11164118.Registered address:Unit 3a Narberth Bridge Business Park, Narberth, Wales, SA67 8RA.
3. What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain
links to other websites. Please note that we have no control over how your data
is collected, stored, or used by other websites and we advise you to check the
privacy policies of any such websites before providing any data to them.
4. What Is Personal Data?
Personal data is defined by the UK GDPR and the Data Protection Act 2018
(collectively, “the Data Protection Legislation”) as ‘any information relating
to an identifiable person who can be directly or indirectly identified in
particular by reference to an identifier’.Personal
data is, in simpler terms, any information about you that enables you to be
identified. Personal data covers obvious information such as your name and
contact details, but it also covers less obvious information such as
identification numbers, electronic location data, and other online identifiers.
5. What Are My Rights?
Under the Data Protection Legislation, you have the following rights, which we
will always work to uphold:
a)
The right to be informed about Our collection and use of your personal data.
This Privacy Policy should tell you everything you need to know, but you can
always contact us to find out more or to ask any questions using the details in
Part 15.
b)
The right to access the personal data we hold about you. Part 13 will tell you
how to do this.
c) The
right to have your personal data rectified if any of your personal data held by
us is inaccurate or incomplete. Please contact us using the details in Part 15
to find out more.
d) The
right to be forgotten, i.e. the right to ask us to
delete or otherwise dispose of any of your personal data that we hold. Please
contact us using the details in Part 15 to find out more.
e)
The right to restrict (i.e. prevent) the processing of your personal data.
f)
The right to object to us using your personal data for a particular purpose or
purposes.
g) The
right to withdraw consent. This means that, if we are relying on your consent
as the legal basis for using your personal data, you are free to withdraw that
consent at any time.
h)
The right to data portability. This means that, if you have provided personal
data to us directly, we are using it with your consent or for the performance
of a contract, and that data is processed using automated means, you can ask us
for a copy of that personal data to re-use with another service or business in
many cases.
i)
Rights relating to automated decision-making and profiling. We do not use your
personal data in this way.
For more information about Our use of your personal data or exercising your
rights as outlined above, please contact us using the details provided in Part 15.It is important that your personal data is kept accurate
and up-to-date. If any of the personal data we hold about you changes, please
keep us informed as long as we have that data.Further information about your
rights can also be obtained from the Information Commissioner’s Office or your
local Citizens Advice Bureau.If you have any cause for complaint about Our use
of your personal data, you have the right to lodge a complaint with the
Information Commissioner’s Office. we would welcome the opportunity to resolve
your concerns ourselves, however, so please contact us first, using the details
in Part 15.
6. What Data Do You Collect and How?
Depending upon your use of Our Site, we may collect and hold
some or all of the personal and non-personal data set
out in the table below, using the methods also set out in the table. Please
also see Part 14 for more information about Our use of Cookies and
similar technologies and Our Cookie Policy birminghammusicawards.com/cookie. We
do not collect any ‘special category’ or ‘sensitive’ personal data OR personal
data relating to children or data relating to criminal convictions
and/or offences.
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7. How Do You Use My Personal Data?
Under the Data Protection Legislation, we must always have a lawful basis for
using personal data. The following table describes how we may use your personal
data, and Our lawful bases for doing so:
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With your permission and/or where permitted by law, we
may also use your personal data for marketing purposes, which may include
contacting you by email with information, news, and offers on our products and
services. You will not be sent any unlawful marketing or spam. we will always
work to fully protect your rights and comply with Our obligations under the
Data Protection Legislation and the Privacy and Electronic Communications (EC
Directive) Regulations 2003, and you will always have the
opportunity to opt-out. We will always obtain your express opt-in
consent before sharing your personal data with third parties for marketing
purposes and you will be able to opt-out at any time.
Third Parties whose content appears on Our Site may use third-party Cookies, as
detailed below in Part 14. Please refer to Part 14 for more information on
controlling cookies. Please note that we do not control the activities of such
third parties, nor the data that they collect and use themselves, and we advise
you to check the privacy policies of any such third parties.
We use the following automated systems for carrying out certain kinds of
decision-making and profiling. If at any point you wish to query any action
that we take on the basis of this or wish to request ‘human intervention’ (i.e. have someone review the action themselves, rather than
relying only on the automated method), the Data Protection Legislation gives
you the right to do so. Please contact us to find out more using the details in
Part 15.
* The following automated decision-making method(s) may be used: Based on your
interests the system will present data which matches with your chosen
interests. This includes data such as locality, currency, as well as the kind
of business service.
We will only use your personal data for the purpose(s) for which it was
originally collected unless we reasonably believe that another purpose is
compatible with that or those original purpose(s) and need to use your personal
data for that purpose. If we do use your personal data in this way and you wish
us to explain how the new purpose is compatible with the original, please
contact us using the details in Part 15.
If we need to use your personal data for a purpose that is unrelated to, or
incompatible with, the purpose(s) for which it was originally collected, we
will inform you and explain the legal basis which allows us to do so.
In some circumstances, where permitted or required by law, we may process your
personal data without your knowledge or consent. This will only be done within
the bounds of the Data Protection Legislation and your legal rights.
8. How Long Will You Keep My Personal Data?
Your personal data will be stored by us and our service providers in accordance
with applicable data protection laws to the extent necessary for the processing
purposes set out in this Privacy Notice (see section 7). Subsequently, we will
delete your personal data in accordance with our data retention and deletion
policy or take steps to properly render the data anonymous, unless we are
legally obliged or permitted to keep your personal data longer (e.g. for legal compliance, tax, accounting or auditing
purposes, or to detect and prevent fraudulent or illegal activity on BMA
platforms). In Europe, the retention periods are generally between 6 and 10
years (e.g. for contracts, notifications and business
letters). As far as legally permissible or required, we restrict the processing
of your data instead of deleting it (e.g. by
restricting access to it). This applies in particular to
cases where we may still need the data for the execution of the contract or for
the assertion of or defence against legal claims, or where such retention is
otherwise required or permitted by law. In these cases, the duration of the
restriction of processing depends on the respective statutory limitation or
retention periods. The data will be deleted after the relevant limitation or
retention periods have expired.
How long we retain personal data may vary depending on the Services we provide
and our legal obligations under applicable national law. The following factors
typically affect the retention period:
* Necessity for the provision of our Services
This includes such things as executing the User Agreement with you, maintaining and improving the performance of our products,
keeping our systems secure, and maintaining appropriate business and financial
records. Most of our retention periods are determined on the basis of this
general rule.
* Consent-based processing of personal data
If we process personal data on the basis of consent (including consent to the
extended storage), we store the data for as long as necessary in order to
process it according to your consent.
* Statutory, contractual or other similar obligations
Corresponding storage obligations may arise, for example, from laws or official
orders. It may also be necessary to store personal data with
regard to pending or future legal disputes. Personal data contained in
contracts, notifications and business letters may be subject to statutory storage
obligations depending on national law.
9. How and Where Do You Store or Transfer My Personal Data?
We will store some of your personal data in the UK. This means that it will be
fully protected under the Data Protection Legislation.
We may store some of your personal data within the European Economic Area (the
“EEA”). The EEA consists of all EU member states, plus Norway, Iceland, and
Liechtenstein. This means that your personal data will be fully protected under
the EU GDPR and/or to equivalent standards by law. Transfers of personal data
to the EEA from the UK are permitted without additional safeguards.
We may store some or all of your personal data in
countries outside of the UK. These are known as “third countries”. We will take
additional steps in order to ensure that your personal
data is treated just as safely and securely as it would be within the UK and
under the Data Protection Legislation as follows:
We ensure that your personal data is protected under binding corporate rules.
Binding corporate rules are a set of common rules which all Our group companies
are required to follow when processing personal data. For further information,
please refer to the Information Commissioner’s Office.
10. Do You Share My Personal Data?
We may share your personal data with other companies in Our group for
processing any financial services specifically requested by yourself. This
includes subsidiaries and financial partners.If any of your personal data is
shared with a third party, as described above, we will take steps to ensure
that your personal data is handled safely, securely, and in accordance with
your rights, Our obligations, and the third party’s obligations under the law,
as described above in Part 9.
If any personal data is transferred outside of the UK, we will take suitable
steps in order to ensure that your personal data is treated just as safely and
securely as it would be within the UK and under the Data Protection
Legislation, as explained above in Part 9.
If we sell, transfer, or merge parts of Our business or assets, your personal
data may be transferred to a third party. Any new owner of Our business may
continue to use your personal data in the same way(s) that we have used it, as
specified in this Privacy Policy.
In some limited circumstances, we may be legally required to share certain
personal data, which might include yours, if we are involved in legal
proceedings or complying with legal obligations, a court order, or the
instructions of a government authority.
11. How Can I Control My Personal Data?
11.1 In addition to your rights under the Data Protection Legislation, set out
in Part 5, when you submit personal data via Our Site, you may be given options
to restrict Our use of your personal data. In particular, we aim to give you
strong controls on Our use of your data for direct marketing purposes
(including the ability to opt-out of receiving emails from us which you may do
by unsubscribing using the links provided in Our emails or at the point of
providing your details and by managing your Account).
11.2 You may also wish to sign up to one or more of the preference services
operating in the UK: The Telephone Preference Service (“the TPS”), the
Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference
Service (“the MPS”). These may help to prevent you receiving unsolicited
marketing. Please note, however, that these services will not prevent you from
receiving marketing communications that you have consented to receiving.
12. Can I Withhold Information?
You may access certain areas of Our Site without providing any personal data at
all. However, to use all features and functions available on Our Site you may
be required to submit or allow for the collection of certain data.
You may restrict Our use of Cookies. For more information, see Part 14 and Our
Cookie Policy.
13. How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for
details of that personal data and for a copy of it (where any such personal
data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or
postal addresses shown in Part 15. To make this as easy as possible for you, a
Subject Access Request Form is available for you to use. You do not have to use
this form, but it is the easiest way to tell us everything we need to know to
respond to your request as quickly as possible.
There is not normally any charge for a subject access request. If your request
is ‘manifestly unfounded or excessive’ (for example, if you make repetitive
requests) a fee may be charged to cover Our administrative costs in responding.
We will respond to your subject access request within two weeks and, in any
case, not more than one month of receiving it. Normally, we aim to provide a
complete response, including a copy of your personal data within that time. In
some cases, however, particularly if your request is more complex, more time
may be required up to a maximum of three months from the date we receive your
request. You will be kept fully informed of Our progress.
14. How Do You Use Cookies?
Our Site may place and access certain first-party Cookies on your computer or
device. First-party Cookies are those placed directly by us and are used only
by us. we use Cookies to facilitate and improve your experience of Our Site and
to provide and improve Our products and services. We have carefully chosen
these Cookies and have taken steps to ensure that your privacy and personal
data is protected and respected at all times.
By using Our Site, you may also receive certain third-party Cookies on your
computer or device. Third-party Cookies are those placed by websites, services,
and/or parties other than us. Third-party Cookies are used on Our Site for
collecting demographic and technical information. For more details, please
refer to the table below. These Cookies are not integral to the functioning of
Our Site and your use and experience of Our Site will not be impaired by
refusing consent to them.
All Cookies used by and on Our Site are used in accordance with current Cookie
Law.
Before Cookies are placed on your computer or device, you will be shown a
notification requesting your consent to set those Cookies. By giving your
consent to the placing of Cookies you are enabling us to provide the best
possible experience and service to you. You may, if you wish, deny consent to
the placing of Cookies; however certain features of Our Site may not function
fully or as intended.
Certain features of Our Site depend on Cookies to function. Cookie Law deems
these Cookies to be “strictly necessary”. These Cookies are shown in the table
below. Your consent will not be sought to place these Cookies, but it is still
important that you are aware of them. You may still block these Cookies by
changing your internet browser’s settings as detailed below, but please be
aware that Our Site may not work properly if you do so. we have taken great
care to ensure that your privacy is not at risk by allowing them.]
The following first-party Cookies may be placed on your computer or device:
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Our Site uses analytics services provided by Google. Website analytics refers
to a set of tools used to collect and analyse anonymous usage information,
enabling us to better understand how Our Site is used. This, in turn, enables
us to improve Our Site and the products and services offered through it.
The analytics service(s) used by Our Site use(s) Cookies to gather the required
information. You do not have to allow us to use these Cookies, however whilst
Our use of them does not pose any risk to your privacy or your safe use of Our
Site, it does enable us to continually improve Our Site, making it a better and
more useful experience for you.
Analytics cookies used on our site are documented here:
https://developers.google.com/analytics/devguides/collection/gtagjs/cookie-usage
In addition to the controls that we provide, you can choose to enable or
disable Cookies in your internet browser. Most internet browsers also enable
you to choose whether you wish to disable all Cookies or only third-party
Cookies. By default, most internet browsers accept Cookies, but this can be
changed. For further details, please consult the help menu in your internet
browser or the documentation that came with your device.
You can choose to delete Cookies on your computer or device at any time,
however you may lose any information that enables you to access Our Site more
quickly and efficiently including, but not limited to, login and
personalisation settings.
It is recommended that you keep your internet browser and operating system
up-to-date and that you consult the help and guidance provided by the developer
of your internet browser and manufacturer of your computer or device if you are
unsure about adjusting your privacy settings.
15. How Do I Contact You?
To contact us about anything to do with your personal data and data protection,
including to make a subject access request, please use the following details:
Email address: [email protected].
Postal Address: Unit 3a Narberth Bridge Business Park, Narberth, Wales, SA67 8RA.
16. Changes to this Privacy Policy
We may change this Privacy Policy from time to time. This may be necessary, for
example, if the law changes, or if we change Our business in a way that affects
personal data protection.
Any changes will be immediately posted on Our Site and
you will be deemed to have accepted the terms of the Privacy Policy on your
first use of Our Site following the alterations. we recommend that you check
this page regularly to keep up-to-date.
This Privacy Policy was last updated on May 1st 2022.
